February 2, 2017 Minutes



06:30 p.m. Thursday, February 2, 2017

District Service Center / Cottage Grove, MN

1.0 Call to Order; Roll Call

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District 833, South Washington County, was held on Thursday, February 2, 2017. The meeting was called to order by Chair Katy McElwee-Stevens, at 6:30pm at the District Service Center, located at 7362 East Point Douglas Road South, Cottage Grove, Minnesota. School Board Members present were: Tracy Brunnette, Ron Kath, Katy McElwee-Stevens, Katie Schwartz, Sharon Van Leer and Michelle Witte. Joe Slavin was absent. Superintendent Keith Jacobus was present.

2.0 Pledge of Allegiance

3.0 Approval of Agenda

It was moved by Sharon Van Leer and seconded by Ron Kath to approve the agenda. All in favor. None opposed. Motion carried.

4.0 District Highlights: Agenda item scheduled for the February 16, 2017 meeting.

5.0 Public Comment: Agenda item scheduled for the February 16, 2017 meeting.

6.0 Consent Items:

6.1 Approval of Retirements, Resignations and Terminations

6.2 Approval of Leaves of Absence

6.3 Approval of New Employees/Change of Status

6.4 Approval of Extended Field Trips

6.5 Approval of Conveyance of Easements to Washington County

6.6 Approval of bids for cabling and installation

6.7 Approval of student teacher agreement with St. Mary's University

6.8 Approval of Lease Agreement with Ford Motor Company

It was moved by Sharon Van Leer and seconded by Tracy Brunnette to approve the Consent Agenda items. All in favor. None opposed. Motion carried.

7.0 Workshop Items:

7.1 Technology Update (PPT)

Bob Berkowitz, Director of Technology

Bob noted the first distribution of new/upgraded devices for staff will start on February 27th and go through March. Additional highlights included were the pilot programs and how the tech coaches and mentoring programs are working with teachers. He noted how technology compliments the teaching and learning for students and ties into the strategic plan.

8.0 Information Items:

8.1 Ramsey-Washington Metro Watershed District Incentive Program School Site Grant Agreement

Mike Vogel, Interim Director of Facilities and Construction Management

There is a grant to create a water garden on the Woodbury Elementary School due to the amount of water run off in the area. This will return for approval at the February 16th board meeting.

8.2 North Elementary Boundary Transition Update

Julie Nielsen, Assistant Superintendent

She noted the change in her report has gone from being solely about Valley Crossing to being about the North Elementary Boundaries. She noted the families who are affected by the transition are being sent letters and there will be sessions for the families at their new schools. Families are encouraged to attend functions at their new boundary schools.

9.0 Discussion Items:

9.1 Re-purposing of Oltman Middle School (PPT)

Keith Jacobus, Superintendent

Currently the current Oltman Middle School is planned to be renovated and be repurposed for Nuevas Fronteras Elementary School. He provided common questions and concerns the district has heard from parents regarding the new car staging lot planned by BNSF Railroad near the current Oltman Middle School. Mike Vogel reviewed the current plans for renovation. Administration will gather more information before the Board proceeds with the Southern Elementary Boundary plans.

9.2 Final Recommendation for South Elementary Attendance Boundaries (PPT)

Mike Johnson, Assistant Superintendent

Mike Vogel, Interim Director of Facilities and Construction Management

They noted all the sources they received information from resulted in an alternative Option B recommendation, now referred to as B2. They reviewed the process and neighborhoods affected. Approval of this plan will be brought forth at a future meeting, following additional information regarding the use of Oltman for the Nuevas Fronteras Program.

10.0 Action Items:

11.0 Reports and Comments:

11.1 Superintendent's Report

Dr. Jacobus reported on the recent Parent University, Equity for All, and shared the video of the week.

11.2 School Board Member Reports

Tracy Brunnette: attended the 916 meeting and gave updates of their work.

Ron Kath: noted the Cottage Grove Parks Commission met with the City council on how the parks program is going and there are a number of projects planned over the next 6 years.

Katy McElwee-Stevens: attended the SEAB meeting and appreciate the emails, texts and phone calls from parents.

Katie Schwartz: thanked the parents for the emails she received regarding the Nuevas Fronteras program moving to Oltman and the Southern Elementary Boundaries.

Sharon Van Leer: attended a Parent Summit Advisory committee meeting with Kristine Schaeffer. She also noted she attended a program for Founders Day and former student, Tre Edgerton gave a speech.

Michelle Witte: congratulated Melody Armstrong and PHS for taking 1st in One Act Festival and noted WHS took 3rdplace. She attended the WMS History Fair and attended the speech team meets.

12.0 Future Meeting Dates:

12.1 February 16, 2017 - Regular School Board Meeting (DSC/6:30 p.m.)

12.2 March 2, 2017 - Regular School Board Meeting (DSC/6:30 p.m.)

13.0 Adjournment

Sharon Van Leer motioned to adjourn the meeting. Seconded by Ron Kath. All in favor, none opposed. The meeting adjourned at 9:30pm.