September 21, 2017 Minutes



06:30 p.m. Thursday, September 21, 2017

District Service Center / Cottage Grove, MN

1.0 Call to Order; Roll Call

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District 833, South Washington County, was held on Thursday, September 21, 2017. The meeting was called to order by Chair Katy McElwee-Stevens at 6:30pm, at the District Service Center, located at 7362 East Point Douglas Road South, Cottage Grove, Minnesota. School Board Members present were: Ron Kath, Katy McElwee-Stevens, Katie Schwartz, Sharon Van Leer and Michelle Witte. Tracy Brunnette was absent. Superintendent Keith Jacobus was present. Student Board Representatives Nidhi Jariwala (WHS), Lindsey Strom (PHS) and Julia Travis (ERHS) were present.

2.0 Pledge of Allegiance

3.0 Approval of Agenda

It was moved by Ron Kath and seconded by Sharon Van Leer to approve the agenda. All in favor, none opposed. Motion passed.

4.0 District Highlights:

4.1 School Board Recognition of Donated School Supplies

Keith Jacobus, Superintendent & Shelly Schafer, Director of Communications and Community Relations

5.0 Public Comment: None.

6.0 Consent Items:

6.1 Approval of Retirements, Resignations and Terminations

6.2 Approval of Leaves of Absence

6.3 Approval of New Employees/Change of Status

6.4 Approval of Extended Field Trips

6.5 Approval of Electronic Fund Transfers

6.6 Approval of Resolution to Accept Gifts

6.7 Approval of August 17, 2017 School Board Meeting Minutes

6.8 Approval of September 7, 2017 School Board Meeting Minutes

6.9 Approval of changing the October 19, 2017 School Board meeting date

6.10 Approval of teaching agreement with Western Michigan University

6.11 Approval of teaching agreement with Salus University

It was moved by Sharon Van Leer and seconded by Katie Schwartz to approve the consent agenda items. All in favor. None opposed. Motion carried.

7.0 Workshop Items: Agenda item scheduled for the October 5, 2017 meeting

8.0 Information Items:

8.1 Middle School Boundary Implementation

Mike Johnson, Assistant Superintendent

He reviewed the implementation and process for students affected by the boundary change.

9.0 Discussion Items:

9.1 Assessment Data (PPT)

Brian Boothe, Director of Professional Development and Accountability

He reviewed test scores and achievement gap scores for the District.

9.2 Discussion of the 2018-19 Board Meeting Dates

Keith Jacobus, Superintendent

The board discussed when to hold their yearly retreat date. This will return for approval at the October 5 meeting.

10.0 Action Items:

10.1 Approval of Proposed Levy for Taxes Payable in 2018

Dan Pyan, Director of Finance

He reviewed the amounts and varying levies, explaining the board should approve the maximum levy. He explained the Board can lower the preliminary amount, but cannot raise the levy once the preliminary levy is approved. Mr. Pyan noted the referendum will play a large role in the 2018 taxes. It was moved by Ron Kath to approve the maximum levy for 2018. Seconded by Sharon Van Leer. All in favor, none opposed, motion passed.

10.2 Approval of Worker's Compensation Insurance Renewal

Dan Pyan, Director of Finance

He noted the rate has lowered significantly, saving the district and taxpayers a significant amount of money on insurance. It was moved by Sharon Van Leer and seconded by Katie Schwartz to approve the renewal of Worker's Compensation Insurance as presented. All in favor, none opposed, motion passed.

11.0 Reports and Comments:

11.1 Superintendent's Report

Dr. Jacobus shared the new Referendum video. He reported on the Valley Crossing Welcome Ceremony and the MN Orchestra concert at East Ridge High School.

11.2 Student School Board Member Reports

Nidhi Jariwala, WHS: reported there have been adjustments to the schedule with the addition of ROAR hour, where students have 35 minutes to make up work or tests. Freshman students attended orientation while upperclassman mentored. WHS hosted a freshman dance for all freshman, District 833 students.

Lindsey Strom, PHS: reported the PHS homecoming next week with several activities are planned for the week. She also noted they are hosting the first semi-formal homecoming dance for PHS on Saturday. She also highlighted that the Class of 2019 has the largest IB diploma candidates and two National Merit Semi Finalists and one Commended Scholar. PHS is also implementing an energy release after every lunch, where students can choose from different activities run by staff. She also noted PHS created a wellness center and community inclusion center.

Julia Travis, ERHS: reported the Link crew welcomed almost 500 9th graders this year. She noted Senator Susan Kent recognized the ERHS Robotics Team for receiving 1st place at the State Championship last spring. She highlighted the MN Orchestra concert that as held this week at ERHS and noted they are wrapping up Homecoming week with their semi-formal dance this Saturday. She also highlighted the various sports teams and the new climate and culture initiate known as One East Ridge.

12.0 Future Meeting Dates:

12.1 October 5, 2017 - School Board Meeting (DSC/6:30 p.m.)

12.2 Wednesday, October 18, 2017 - School Board Meeting (DSC/6:30 p.m.)

13.0 Closed Session:

13.1 pursuant to Minnesota Statutes section 13D.05, subdivision 2(b) for the Superintendent's Evaluation.

Ron Kath motioned to move to closed session at 8:10pm. Seconded by Katie Schwartz. At 9:28pm the board returned from closed session. Sharon Van Leer moved to re-convene the meeting. Seconded by Katie Schwartz. All in favor, none opposed. Motion passed.

14.0 Adjournment

Ron Kath motioned to adjourn the meeting. Seconded by Katie Schwartz. All in favor, none opposed. Motion passed. The meeting adjourned at 9:29pm.