October 18, 2017 Minutes



06:30 p.m. Wednesday, October 18, 2017

District Service Center / Cottage Grove, MN

1.0 Call to Order; Roll Call

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District 833, South Washington County, was held on Wednesday, October 18, 2017. The meeting was called to order by Chair Katy McElwee-Stevens at 6:30pm, at the District Service Center, located at 7362 East Point Douglas Road South, Cottage Grove, Minnesota. School Board Members present were: Tracy Brunnette, Ron Kath, Katy McElwee-Stevens, Katie Schwartz and Michelle Witte. Sharon Van Leer was absent. Superintendent Keith Jacobus was present. Student Board Representatives Nidhi Jariwala (WHS) and Lindsey Strom (PHS) were present. Julia Travis (ERHS) was absent.

2.0 Pledge of Allegiance

3.0 Approval of Agenda

It was moved by Ron Kath and seconded by Katie Schwartz to approve the agenda. All in favor, none opposed. Motion passed.

4.0 District Highlights:

4.1 Cottage Grove Area Chamber of Commerce Educator of the Year, Jeannie Kilgore

Elise Block, Principal

5.0 Public Comment: None.

6.0 Consent Items:

6.1 Approval of Retirements, Resignations and Terminations

6.2 Approval of Leaves of Absence

6.3 Approval of New Employees/Change of Status

6.4 Approval of Extended Field Trips

6.5 Approval of Electronic Fund Transfers

6.6 Approval of Resolution to Accept Gifts

6.7 Approval of September 21, 2017 Special School Board Meeting Minutes

6.8 Approval of October 5, 2017 School Board Meeting Minutes

6.9 Approval of student teaching agreement with Augsburg University

6.10 Approval of student teaching agreement with Valley City State University

6.11 Approval of Cash Disbursements for May

6.12 Approval of Cash Disbursements for June

6.13 Approval of Cash Disbursements for July

6.14 Approval of Cash Disbursements for August

6.15 Approval of Miscellaneous Wage Sheet

It was moved by Tracy Brunnette and seconded by Katie Schwartz to approve the consent agenda items. All in favor. None opposed. Motion carried.

7.0 Workshop Items: Agenda item scheduled for the November 2, 2017 meeting

8.0 Information Items:

8.1 Every Student Succeeds Act (ESSA) Update (PPT)

Matt Dorschner, Director of Teaching and Learning

Mr. Dorschner explained this is the replacement program from the No Child Left Behind Act. This is the transition year and he shared the reporting requirements, what's new and what's no longer required.

8.2 Seesaw (PPT)

Bob Berkowitz, Director of Technology

They highlighted the benefits of the Seesaw program for students and how it keeps parents up to date on their childs school work.

8.3 Open Enrollment & Intra District Transfer Parameters for 2018-19

Mike Johnson, Assistant Superintendent

Julie Nielsen, Assistant Superintendent

They reviewed the current parameters. This item will return for approval at the November 2, 2017 meeting.

8.4 Financial Update (PPT)

Dan Pyan, Director of Finance

He reviewed the budget forecast and factors that influence the budget.

9.0 Discussion Items: None.

10.0 Action Items:

10.1 Approval of School Forest at Lake Middle School

Mike Vogel, Interim Director of Facilities and Construction Management

He explained the process, benefits and responsibilities of the district. It was moved by Tracy Brunnette, seconded by Katie Schwartz to approve the forest. A roll call vote was taken. Michelle Witte, Tracy Brunnette, Katie Schwartz, Ron Kath and Katy McElwee-Stevens voted in favor. Sharon Van Leer was absent. None opposed. Motion passed.

11.0 Reports and Comments:

11.1 Superintendent's Report

Dr. Jacobus reported on the transition team working on design decisions for Oltman Middle School.

11.2 Student School Board Member Reports

Nidhi Jariwala, WHS reported on homecoming week and the football game and dance. She noted they had higher attendance at the dance this year than they've had in the past few years. Orchestra, band and Masterworks concerts were held this month. The German Club decorated the school for Octoberfest and she

reported on the all school testing day coming up on October 25th.

Lindsey Strom, PHS reported that PHS hosted the district marching band showcase which included students from all three high schools and the U of WI Eau Claire and noted they had 3 soloists at the Masterworks concert. She highlighted the new media specialist at PHS has improved the library by re-organizing it by genre. She noted they recently held their Student Academic Award ceremony, recognizing 370 students for maintaining a 3.5+ GPA for all 3 trimesters last year. Coach E is trying to develop a student leadership group and she noted there have been lots of conversations about the correct use of social media and noted the school is partnering with the Youth Service Bureau to show "Screenagers" this month.

Julia Travis, ERHS was absent, but Chair McElwee-Stevens read her submitted report. She reported there was a band and masterworks choir concert earlier this month. She highlighted the Raptors Volleyball team who won the conference championships last week and girls soccer won their section finals and is advancing to the state tournament. The fall musical, Joseph and the Amazing Technicolor Dreamcoat opens on November 3rd. She noted October 25th is the day sophmores will take the PreACT, juniors can take the mock ACT or PSAT and seniors have the opportunity to use the day to tour colleges or work on applications.

12.0 Future Meeting Dates:

12.1 November 2, 2017 - School Board Meeting (DSC/6:30 p.m.)

12.2 November 16, 2017 - School Board Meeting (DSC/6:30 p.m.)

13.0 Closed Session:

13.1 Pursuant to Minnesota Statutes section 13D.05, subdivision 3(b), the School Board will meet with its attorney to discuss the status of the pending litigation in the case of Schaaf v. ISD 833. The Board of Directors seeks legal advice on the status of the matter, alleged claims against the District, the District Attorney's analysis of the same, and the District's options for responding to and resolving such claims.

Katie Schwartz motioned to move to closed session at 8:37pm. Seconded by Tracy Brunnette. All in favor, none opposed, motion passed. At 9:34pm, Tracy Brunnette motioned to re-convene the meeting. Seconded by Katie Schwartz. All in favor, none opposed, motion passed.

14.0 Adjournment

Michelle Witte motioned to adjourn the meeting. Seconded by Tracy Brunnette. All in favor, none opposed. Motion passed. The meeting adjourned at 9:34pm.